Bossier Parish Community College is in compliance with this comprehensive standard because the College has documented policies and procedures to maintain financial control over externally funded programs. Institutional control over sponsored programs and other externally funded projects is maintained through the offices of the Chancellor (overseeing the Department of Grants and External Funding), the Vice Chancellor for Finance and Administration (overseeing the Finance Department), and the Vice Chancellor for Economic Development (overseeing the Dean of Workforce Development). Periodic audits of externally funded programs by various internal and external auditing authorities have yielded no violations of any policy or deviations from the requirements specified for the grant under review. The Annual Financial Reports show no material weaknesses, no reportable conditions, and no non-compliance material. Total federal fund expenditures, excluding federal direct student loans, are stated in the Schedule 8 of the Annual Financial Reports.

The Dean of Workforce Development is responsible for two external funding programs under the State of Louisiana's Division of Workforce Development, which are as follows: the Incumbent Worker Training Program found on the college website; and the Workforce Investment Act. Both are funded through the Louisiana Department of Labor. The Incumbent Worker Training Program (IWTP) partners BPCC with local employers and vendors to provide workforce training. The Workforce Investment Act funding is on a yearly cycle and adheres to the same requirements as IWTP. Budgets and expenditures are managed in compliance with applicable college, state, and federal laws and regulations with the assistance of the Grants Accounting area of the Finance Department. The Dean of Workforce Development works closely with Grants Accounting to coordinate financial record keeping requirements specific to the grant. Grant documentation is maintained by the Director of Workforce Development with specific financial details maintained by Grants Accounting.

The Grants and External Funding Department, specifically the Director of Grants and External Funding, is responsible for the operations of pre-award and post-award administration for externally funded programs other than those noted above which are the responsibility of the Dean of Workforce Development. The Director of Grants serves as a coordinator for grant proposal development and acts as the liaison between the College and the group providing the external funds. Responsibilities include ensuring compliance with the policies of the College and of sponsoring agencies when assisting in proposal development. This Director is also accountable for budget preparation and approving/ negotiating submitted proposals. In addition, management of post-award, non-financial administration and compliance (such as interim and final progress reports) is performed as an assurance that expenditure transactions comply with applicable laws, regulations, college policies, and specific agreement conditions. The Director ensures that external funds are used within the objectives of the projects and within the College's rules of fiscal management (OMB Circular A-21). The Director of Grants and External Funding works closely with Grants Accounting to coordinate financial record keeping requirements specific to the grant. Grant documentation is maintained by the Grants and External Funding Department with specific financial details maintained by Grants Accounting.

The Grants Accounting area of the Finance Department is responsible for financial accounting relating to externally funded or sponsored research and programs. Specific account numbers and budgets are assigned when external funds are originally secured in order to track expenses and revenues related to the grant. Expenditures related to the grant (salaries, travel expenses, equipment, etc.) must be in accordance with the specific grant requirements and College purchasing policies and procedures. The Accountant Technician manages invoicing procedures for reimbursement from grants. The Finance Department Accounting Supervisor is responsible for auditing, analyzing, and reporting for state, private, and federal grants and contracts as demonstrated in the Schedule 8 of the Annual Financial Reports. He or she also manages invoiced reimbursement funds received. Expenditures for external grants and funding accounts are distributed to project directors for a review on a monthly basis as demonstrated in the Monthly Financial Reports

Bossier Parish Community College maintains financial control over externally funded or sponsored research and programs. The office of the Chancellor oversees the office of Grants and External Funding. The office of the Vice Chancellor for Finance and Administration oversees the Finance Department. The office of the Vice Chancellor for Economic Development oversees the Dean of Workforce Development. The College's annual financial reports reflect the adequacy of this process in that these reports reveal no material weaknesses, no reportable conditions, and no non-compliance material.