Policies and Procedures

Accommodations/Auxiliary Aids and Services

Under Section 504 and the ADA, the terms “auxiliary aids and services” include: qualified interpreters, note takers, transcription services, written materials, telephone handset amplifiers, devices or other similar services and actions. In postsecondary education, classroom accommodations are referred to as “academic accommodations.” The accommodation(s)/service(s) available to students are based on the individual student’s disability-related needs. Accommodation(s)/service(s) include, but are not limited to, the following:

Extended Time

In-Class Assignments and Exams
Extended time on in-class exams is an accommodation for many disabilities. In most cases the extended time will be equal to time-and-a-half of the time allotted for the assignment or exam. Disability Services will not grant a request for untimed or unlimited time on in-class assignments or exams. Students are required to work out arrangements for extended time on in-class assignments and exams with their instructors at least 3 days in advance.

Out-of-Class Assignments
Extended time on out-of-class assignments and exams is an accommodation for many disabilities. The amount of extended time on out-of-class assignments may differ from that granted in proportion to in-class assignments and exams. Students are required to have open communication with their professors regarding when assignments will be completed and give professors adequate (at least 3 days) notice before each use of this accommodation. The communication between the student and professors should not be strictly by email unless agreed upon by both the student and professor. If a student sends an email to or leaves a telephone message for a professor stating that he/she plans to use the extended time for an out of class assignment and receives no response from the professor, then open communication has not taken place. Students are required to complete all assignments by the end of the semester.

Consideration for Spelling
Students with dyslexia and other visual processing disabilities may request consideration for spelling. If you have a hand held spell checker you may choose to use it in place of “consideration for spelling”. You may not receive both accommodations.

Alternative Test Format
Students with learning disabilities and traumatic brain injuries may request an alternative test format if their documentation specifically makes reference to alternative test formats. For example, the student may request a short answer test to replace an essay test or a multiple choice test and vice versa. This accommodation may not be reasonable if changing the test format fundamentally alters the test/content.

Tape Recorded Textbooks and Other Alternative Formats
Disability Services can assist students who have vision, learning, and physical disabilities when ordering taped textbooks. This is usually done through Recordings for the Blind and Dyslexic (RFB&D). Students should make this request known as far in advance as possible as it often takes several weeks or months to get textbooks from RFB&D. Assistance can be provided through the office in obtaining materials in Braille, cassette tape, large print and raised line drawings. Students must provide the office a reasonable amount of time to provide the required material in alternative formats.

Readers
Readers are available to assist with tests for students who have visual impairments or severe reading disorders. Typically this accommodation is given to students who receive textbooks on tape. Students using readers may make arrangements to take their tests through the office. In order to do so, a Testing Accommodation Form must be completed and submitted to the Disability Services Advisor and the professor at least 3 days prior to test date.

Scribes
Scribes are available to assist with tests for students who do not have their dominant hand or for students with visual impairments. Students using scribes may make arrangements to take their tests through the office. In order to do so, a Testing Accommodation Form must be completed and submitted to the Disability Services Advisor and the professor at least 3 days prior to the test date.

No Scantrons
Some students with visual disabilities, severe learning disabilities or severe AD/HD have difficulty keeping their place on scantron forms. Students who have been granted “No Scantron” as an accommodation may write their answers directly on the exam.

Distraction-reduced Environment
This accommodation is typically used by students with anxiety disorders, severe AD/HD and those students who need test assistants (i.e. readers). Distraction-reduced environment for testing does mean testing in a separate room from the rest of the class or lab. However, distraction-reduced environment for testing does not necessarily mean a private room for testing.

Accessible Classrooms and College Functions
It is your responsibility to notify Disability Services as to where your classes are located. After you know where the classes will be offered, you should notify Disability Services as soon as possible to ensure that classes located in inaccessible buildings can be moved.

Notetaker
The College primarily utilizes a volunteer notetaker system. Students are asked to make the initial effort in finding notetakers for their classes. Students who are unable or uncomfortable with finding a notetaker in their classes will be assisted by Disability Services in finding notetakers. The student will be provided with a letter to take to their professor instructing him/her to make an anonymous announcement to the class soliciting a notetaker and then putting the prospective notetaker in contact with the student. If a notetaker is still not identified the student should speak with the Disability Services Counselor to make other arrangements. Upon request, the notetaker will be provided with NCR notetaker paper. Some students, those who are physically unable to take their own notes (i.e. students who are deaf or students who do not have use of their dominant hand) may be eligible to receive a paid notetaker. The student is still responsible for selecting their preference of notetaker identification method. Once the notetaker is selected, the student should direct them to the Disability Services Counselor in order for them to be hired. If upon the basis of your disability documentation you are entitled to receive notetaker services, this accommodation does not, and should not replace or substitute for class attendance. Notetakers will not be responsible for providing notes for you for missed class periods, unless your accommodation is consideration for absences. If this is the case, this should be discussed with the notetaker at the beginning of the semester.

Assisted Listening Devices
An assistive listening device (ALD) is a system in which the student wears a headpiece, similar to radio headphones, and the professor wears a small microphone. The professor’s voice is then amplified for the student through the headphones. In order to receive an ALD, students should make this request known to the Disability Services Counselor in advance of the beginning semester.

Course Waivers/Course Substitutions
A substitution is not an appropriate modification if the course or content is found to be essential to the area of study and making a substitution would require a “substantial change in an essential element of the curriculum.” It is the institution’s responsibility to show that a certain class or area is essential to a certain course of study, and if there were any changes in the curriculum that it would substantially alter the curriculum. This is decided on a case-by-case basis.

Financial Responsibility for Accommodation(s)
The College is responsible for the provision of the appropriate auxiliary aids and services available at no cost to the student. The institution cannot place a limit on its expenditure for auxiliary aids or services.

Personal Services such as a Personal Care Attendant (PCA)
Institutions are not responsible to provide PCAs, readers for personal use or study, or other devices or services of a personal nature.

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