Tech Tip: How do I retrieve a student's last date of attendance?

Sometimes it is necessary for an instructor to provide the last date of attendance for a student that has been suspended or has dropped. Instructors can now easily recover this date by accessing the Student Interactions Report.


Once a student withdraws from a course (after the drop date), the student information can be pulled from these 3 areas.

PEOPLE The withdrawn student's activity including submissions can be viewed. This is the option to use to identify the students last date of attendance based on the students activity in this course.
GRADES The withdrawn student's grades can be viewed and printed.
ATTENDANCE
(Roll Call)
An Attendance report can be downloaded that includes the withdrawn student.

Note: This process runs every 3 hours. If you just received the email request, it might take up to 3 hours for the system to process the student in the course where you are able to see the student again.

View past (concluded) students in People:

To do so:

  1. Go into the Course,
  2. Click People,
  3. Click the gear in the top right and choose Student Interactions Report,
  4. Now locate and click on the student,
  5. Again on the right click the “Access Report" button,
  6. The following screen will show all interactions for that student.

Explanation of Column Headers

  • Content - What was visited by the student.
  • Times Viewed - How many times the student visited the page.
  • Times Participated - How many times the student actually submitted something.
  • Last Viewed - The most recent date the content was accessed by the student.

The top most item in the list will be the most recent activity for the student.

 

Here's a quick video to walk you through the process.

View Past (concluded) Students in Grades:

To do so:

  1. Go into the Course,
  2. Click Grades,
  3. Then on the far right click the GEAR and select Show Concluded Enrollments,
  4. Now locate and click on the student,
  5. The following screen will show all Grades for that student.

View Past (concluded) Students in an Attendance Report (Roll Call)

To do so:

  1. Go into the Course,
  2. Click Attendance,
  3. Then on the far right click the GEAR and select Attendance Report,
  4. Confirm that your email address is correct in section #2 and click RUN REPORT.
  5. An email (subject: Roll Call Attendance Report) will be sent to you with a link to the Attendance Report. Download that report and open it. (It will open in Excel.
  6. Scroll down the report to locate the Student.