Make your Material and Media Accessible to all Users

This Tech Tip provides information to make your material and media accessible to all users. In this context, accessible means that persons with various disabilities will be able to view or listen to your material. In order for them to do this, the creator of the information must format their material correctly. This week’s Tech Tip discusses formatting your handouts, slide, audio and video so that it is accessible to all users.

It is a great idea to provide learning material to your learners in a variety of formats. Audio and video are fantastic ways to present material to your learners. Written material is useful so that the learner can view it and read over it.

The W3 Organization offers the following suggestion in regards to accessible material and media.

Offer handouts, slides, and other material in accessible formats.

  • Electronic formats such as HTML (that is, web page format) and RTF are often the most flexible to meet different people's needs. Participants might need material in alternative formats such as large print or braille; however, if they get the material in advance electronically, they might not need it in hard copy at all.

Ensure slides, handouts, and other electronic material for participants is accessible.

  • For example, provide alternative text for images and mark up headings. HTML material, such as a conference website, should meet Web Content Accessibility Guidelines (WCAG 2.0)Will open new browser window or tabat least Level AA. Preparing Slides and Projected MaterialWill open new browser window or tabhas details for speakers.

Make media fully accessible — including audio and video used in sessions, and recordings of sessions provided afterwards.